Transport Operations & Administration Coordinator
Location
Cork / Munster
Department
Admin
Type
Full-time
Salary
Competitive
Job Description
Posted on:
June 12, 2026
This role isn’t for everyone.
We’re looking for someone who wants more than just a job.
We are a young, ambitious transport business run by a highly motivated management team that believes in doing things differently. We embrace technology, challenge traditional ways of working, and are constantly looking for opportunities to improve efficiency, increase profitability, and deliver a better service to our customers.
The ideal candidate is naturally proactive, takes ownership of responsibilities, and enjoys finding smarter ways of working.
You’ll fit in well if you:
• Enjoy working in a fast-paced environment
• Take pride in being organised
• Are comfortable with data, systems, and technology
• Enjoy solving problems and improving processes
• Communicate confidently with drivers, customers, and management
• Have a strong work ethic
• Want to contribute ideas rather than simply follow instructions
• Have an interest in AI, automation, and modern technology
• Want to build a long-term career
This role offers genuine responsibility from day one and the opportunity to become a key part of the future growth of the business.
Desired Experience
• Previous experience in transport, logistics, fleet administration, or a similar operational role
• Familiarity with Transport Management Systems (TMS)
• Understanding of transport office procedures and industry documentation
• Experience with telematics, fleet tracking, or compliance systems is advantageous
• Strong IT skills and confidence working with software platforms
• Excellent organisational and communication skills
Transport Administration & Operations
• Assist the Transport Planner with creating and managing daily transport jobs
• Update and maintain jobs within the Transport Management System (TMS)
• Send work instructions and updates to drivers
• Manage transport paperwork and operational documentation
• Process, scan, file, and issue Proofs of Delivery (PODs)
• Maintain accurate operational records
• Support day-to-day transport office activities
Fleet & Compliance
• Assist with vehicle maintenance scheduling and administration
• Monitor tachograph compliance
• Maintain fleet records and compliance documentation
• Support management of vehicle camera and telematics systems
Driver Performance & Reporting
• Monitor telematics data and produce driver performance reports
• Track idling times, fuel efficiency, utilisation, and operational KPIs
• Support driver coaching initiatives using performance data
• Identify trends to improve operational efficiency and profitability
Continuous Improvement
• Identify opportunities to improve systems and workflows
• Support implementation of new technologies and digital tools
• Work with management to improve margins and reduce waste
• Help develop data-driven reporting for better business decisions
What We Offer
• Genuine opportunity to grow with a rapidly developing business
• Direct exposure to business operations and decision-making
• Work alongside a young, ambitious, and forward-thinking team
• Real responsibility and ownership from an early stage
• Career progression into transport planning and operational management
• A workplace where innovation, technology, and new ideas are actively encouraged
Trusted by clients globally
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